Aware Lens DocumentsModern meetings · Documents · Aware Lens Search
Not a link to a PDF. Every page, searchable.
Attach documents to any meeting and Aware Lens reads every one — OCR on every page, and every scan, chart and graphic — so residents can search your entire record and land on the exact page they need.
What is Aware Lens Documents?
Aware Lens Documents makes every document attached to a public meeting searchable. Each file is OCR’d, including scanned pages, charts and graphics, and Aware Lens Search lands residents on the exact page — instead of a list of PDF links.
A link is not access.
Legacy meeting portals post a list of PDF links and call it transparency. The answer a resident needs is on page 212 of a 400-page packet — inside a scanned site plan or a budget chart that no search box can read. Aware Lens Documents makes every word and every figure findable, so residents get answers instead of downloads, and your staff stop fielding “where is it?” calls.
Unprecedented access to the public record.
Every document, read
Each document attached to a meeting is OCR’d the moment it’s added — nothing to tag or retype.
Scans and graphics included
Scanned pages, charts, tables and images are read too, so a figure inside a chart is as findable as a sentence.
Search to the exact page
Aware Lens Search lands the resident on the page where the text appears — in a 400-page packet, not on page one.
Tied to the meeting
Documents sit with the agenda item, the video moment and the minutes they belong to.
Searchable across the archive
One search spans every meeting and every document your town has published.
Nothing extra for staff
Attach the document as you do today. The processing is automatic.
Links to documents, or answers from them.
| LegacyA list of links | ModernAware Lens Documents | |
|---|---|---|
| What residents get | A list of links to PDFs. | Every page of every document, searchable. |
| Scans & charts | Images nobody can search. | Read and indexed, text and graphics alike. |
| Finding one line | Download a 400-page packet and scroll. | Search once, land on the exact page. |
What clerks ask about Documents.
What documents can be attached?
Any document your town attaches to a meeting — agenda packets, staff reports, resolutions, presentations, scanned pages and plans.
Is text inside scans and images searchable?
Yes. Every document is OCR’d, and graphical elements such as scanned pages, charts and tables are read and indexed so their contents can be searched.
What does a resident see when they search?
Results that land on the exact page where the text appears, alongside the meeting it belongs to — not a link to download a whole file.
Do we change how we attach documents?
No. Attach documents to the meeting as you do today; Aware Lens processes them automatically.
Buy what your town needs. Add the rest when it does.
Give residents the whole record — every page of it.
A 30-minute demo with one of your own meeting recordings — before you sign anything. Document search is included with the Aware Lens base platform when you choose video hosting with AI summaries and document search.
- OCR on every document
- Scans, charts & graphics searchable
- Search to the exact page
- Part of the Aware Lens platform